Sweetwater Springs Water District
Board of Directors Meeting
(*In order discussed)
Board of Directors Meeting
February 7, 2008
Board Members Present: Wanda Smith
Board Members Absent: Ken McLean
Staff in Attendance: Chuck Howell, General Manager
Julie Kenny, Secretary to the Board
Others in Attendance: Mike Gogna, District counsel
The properly agendized meeting was called to Order by President Victoria Wikle at 6:32 p.m.
Director Keach moved to approve items on the Consent Calendar (listed below). Director Smith seconded. Motion carried 4-0.
A. Approval of the Minutes of the January 3, 2008 Regular Meeting
B. Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity
C. Receipt of Item(s) of Correspondence. (None. Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item in during the Board meeting.)
There was no public comment.
A. (6:33 p.m.) Discussion/Action re District Rate Study and Funding for District Projects; Presentation by Tom Hansen, Hansen & Associates. The GM provided an overview of this item. Tom Hansen of Hansen & Associates made a presentation. Discussion ensued. Public comment was made by Gail Culverwell. Public comment was made by George Klineman. This item was scheduled for continuation at a Special Meeting to be held on February 21, 2008 with a press release to be issued on February 25, 2008.
B. (7:35 p.m.) Discussion/Action re Introduction of Ordinance 35, Amending Section 5000, “Board Meetings,” to the Sweetwater Springs Policies & Procedures. The GM provided an overview of this item. Discussion ensued. One change was made to the proposed verbiage: In Section 5000.10, change the last sentence from:
“If any regular meeting falls on a holiday that regular meeting shall be held on the next business day.” to
“ . . . that regular meeting shall be rescheduled by the Board.”
Director Schaap moved to Introduce Ordinance 35 as amended. Director Smith seconded. Motion carried 4-0.
C. (7:38 p.m.) Discussion/Action re Actual vs. Budgeted Operations Expenditures (Second Quarter, FY 2007-08). Brief discussion ensued. No action was taken.
D. (7:40 p.m.) Public Hearing: Discussion/Action re Resolution 08-01, Adoption of the 2005 Urban Water Management Report. President Wikle opened the Public Hearing. There were no comments. She then closed the Public Hearing. Director Schaap moved to approve Resolution 08-01, Adoption of the 2005 Urban Water Management Report. Director Smith seconded. Motion carried 4-0.
E. (7:41 p.m.) Discussion/Action re phone system. Director Smith provided an overview of this item. Public comment was made by Chris Hanley. Public comment was made by Gail Culverwell. No action was taken.
F. (7:48 p.m.) Discussion re District property. Director Wikle provided an overview of this item. No action was taken.
G. (7:48 p.m.) Discussion re Duties of Board officers. The GM provided an overview of this item. Discussion ensued. President Wikle appointed Director Schaap and Director Smith to an ad hoc committee to review this item and bring back suggestions for the Board.
H. (8:00 p.m.) Discussion/Action re Staff input to Board comments. The GM provided an overview of this item. District Account Clerk Chris Hanley and District Office Manager Julie Kenny also presented to the Board. Discussion ensued. Public comment was made by Chris Hanley. Public comment was made by Gail Culverwell. No action was taken.
I. (8:37 p.m.) Discussion/Action re Turn-Off Notice procedure and legal requirements. Director Wikle provided an overview of this item. Discussion ensued. Public comment was made by Gail Culverwell. No action was taken.
*** At 8:45 p.m., a brief recess was taken. The meeting reconvened at 8:50 p.m. ***
J. (8:50 p.m.) Discussion/Action re CIP Phase IV funding options. The GM provided an overview of this item. Discussion ensued. No action was taken.
VI. GENERAL MANAGER’S REPORT (9:03 p.m.)
A. Laboratory testing
B. Hwy. 116 Cal Trans Project
C. County project
VII. CLOSED SESSION (9:05 p.m.)
At 9:05 p.m. President Wikle announced the item for discussion in Closed Session. At 9:06 p.m., the Board went into Closed Session. At 9:59 p.m., the meeting reconvened and the following action on Closed Session items was announced:
A. Pursuant to Gov. Code Section 54957 – Personnel Exception: Performance Evaluation: General Manager.
Direction was given to legal counsel.
VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS (10:02 p.m.)
1. Adoption of Ordinance 35
2. Rate Study presentation
3. Report regarding duties of Board officers
4. Report regarding District property
5. CIP Phase IV funding
6. FY 2006-07 Audit Report
The meeting adjourned at 10:04 p.m.
Julie A. Kenny
Clerk to the Board of Directors
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Ken McLean: ______________ _ ______
Susan Keach: ______________ _ ______